Preventative maintenance is an important Property Management function that gets ignored far too often. Preventing maintenance calls is a cost effective way to preserve the condition of your property and keep your tenants happy.
Sagareus Real Estate keeps preventative maintenance as a priority, both at turn over and during the annual property inspection. This articles discusses our standard preventative maintenance done at each property turn over. All of this is done with one goal: Reduce Maintenance Calls
Consider including these tasks in your own Preventative Maintenance Routine.
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I have heard my checklist is overkill, that I am wasting time and money fixing problems that aren't present. I respectfully disagree with this.
Keep in mind, you are are saving money over the long term. Yes, perhaps you are spending an extra $100 at Turn Over on minor issues, but you are preventing $300 worth of maintenance calls later.
Let's use snaking the drains as an example. Snaking all 3 drains takes what, 20 minutes total? 5 minutes per drain, plus clean up time. Because each task is being performed in conjunction with all the other items happening at turn over, each task is not itemized.
Compare this to sending maintenance to clear a clogged drain in an occupied unit. The tub drain is clogged with soap & hair debris, this is going to be AT LEAST a 1 hour call; Depending on the location of the property, maybe 2 hours accounting for travel time.
You just paid 1.5 hours to clear 1 drain, when you could have cleared 3 drains in 20 minutes.
Tenants are happier when they don't have to make maintenance calls. Using the example above, the tenant experienced a backed up bathtub, he/she likely lived with it for a day or two, then got around to submitting the maintenance request. Now assume at least another day to have the drain cleared, so your tenant had a backed up drain for 2-3 days.
This is by no means a tragedy, but coupled with 1 or 2 other issues that could have been prevented, this is missed opportunity to perform.
Using the bathtub drain issue again, how likely is it that the tenant would go ahead and dump a bottle of Draino down that drain? Highly likely.
As all Landlords know, Draino is bad for your plumbing and is a bandaid fix, this will only lead to an even higher bill when you have to call out a professional rooter company to clear the drain.
Landlords are very concerned with reducing vacancy time, and rightly so, however, taking a few extra hours to perform the standard preventative checklist has proven to reduce costs and vacancy loss. We've learned over the years some of the most common calls we get, so we've built our turn over checklist to prevent them before the tenant moves in.
Couple this with a few rental property improvements and you will have a very low maintenance rental property with happy, paying customers.
Below is the actual list our Maintenance Team uses at turn over in addition to other Turn Over tasks:
The primary goal of the Preventive Maintenance Checklist are to prevent common problems post move in. This effort reduces costly maintenance calls and keeps happier, longer term tenants. The tasks above are done in conjunction with any other turn over work and the combined effort reduces overall cost for the property in the short and long term.
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