Property Management Proposal

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https://www.sagareus.com/proposal

onboarding | fa-solid fa-rocket | Onboarding Fee | One time account setup that gets the property fully operational. leaseup | fa-solid fa-key | Lease Up & Turn Over | Advertising, screening, and securing a quality resident. mgmt | fa-solid fa-shield-halved | Full Service Management | Complete monthly management, from rent collection to owner distributions. renewal | fa-solid fa-arrows-rotate | Renewal Fee | Notices, negotiation, and a signed renewal handled end to end. inspection | fa-solid fa-clipboard-check | Annual Inspection | A full interior and exterior review every year. photos | fa-solid fa-camera | Professional Photos | Professional listing photos, billed at cost. | Actual Cost To Vendor | Typically $200 To $300

We used Sagareus for renting out our home and the whole onboarding process went smoothly. Communication was clear and I appreciated the weekly reports and updates for when the property was listed. | Denise K. | Property Owner We worked with Nicole Aleschenko recently to help us get our multifamily property leased up urgently. Coordinating with her and her team was seamless and easy. We got a great tenant in smoothly. | Suzanne V. | Property Owner Excellent management company. No issues getting repairs, easy communication and payment with their app. I wish every management company operated like Sagareus. | Bruce E. | Resident Very satisfied with their customer service. Communication was fast and the response was a full resolution of my concerns. Overall, a highly professional organization with very competent employees. | Stephen T. | Resident Great property management. They are on top of it with communication and we always get a fast response on emails and maintenance requests. | Linh | Resident Best property management experience I've had in my 10+ years of renting! | Elizabeth H. | Resident Responsive, professional, and incredibly helpful throughout the entire process. They made finding and securing my new apartment smooth and stress-free. | Eleni W. | Resident It is so nice having a middle man in-between the renter and the landlord. Blair and Mary were so crazy fast at answering all of our questions. | Megan G. | Resident The team truly makes you feel taken care of and I'd highly recommend Sagareus to anyone! We're very happy in our new home. | Emily S. | Resident Responses were same-day, communication on next steps was clear, contractors were contacted, appointments set, and all interactions were conducted with friendly professionalism. | Scot N. | Resident They have been fast and efficient from the beginning. Any maintenance needs were taken care of before move in. Super glad to be renting from such a responsive team! | Sarah M. | Resident Very nice leasing team and prompt responsiveness to inquiries. Appreciated them giving a virtual tour when coming from out of state. | Preston R. | Prospective Resident

4.4 ★ | Google Rating 200+ | Google Reviews Top 1% | Bellevue PM Firms, PropertyManagement.com

About {city}

We manage homes across {city} every day: local ordinances, realistic pricing, and what residents there actually look for.

Local Rules We Handle

PM Proposal For {address}

Proposal Valid Through {date}

Consistent Criteria | Owners choose their applicant criteria at onboarding based on comfort level and asset objectives: Standard, Strict, or Stringent. Online Application | Frictionless online application in English and Spanish; paper applications available on request. Income Verification | Two months of income verification: pay stubs, prior year tax return, signed offer letter, or documented SSI, retirement, child support, Section 8, or other recurring income. Rental History | A ledger or payment record is required from the previous landlord. Credit Screening | Comprehensive TransUnion credit report, available instantly, with current score and complete payment history on every credit line. Eviction History | An enhanced report runs a comprehensive eviction search covering the past 7 years. Criminal History | A comprehensive criminal history report completes the screening checks and verification. 24 Hour Turnaround | Completed applications are processed and responded to within 24 hours, so strong applicants are never lost to a slow process. Fair Housing | We gladly receive inquiries from all and apply fair, equitable criteria without discrimination. Section 8 + Non Profits | Once an applicant meets all criteria, an internal process expedites Section 8 approval and applies for state funds to recover any vacancy loss. Co-Signers | Co-signers are screened with the exact same process and are equally responsible for rent payment and damages after move out.

Market Rent Analysis | Our leasing manager generates a rent analysis report and manually reviews nearby listings so the property is priced competitively. Accurate Copy | The draft listing is prepared and reviewed by the leasing manager and the owner before going to market. Professional Photos | Great photos create great listings; professional photos are required on every listing. Online Marketing | Listings syndicate to all major rental platforms for optimal reach and exposure. Dedicated Agent | Every listing is assigned a dedicated leasing agent to answer inquiries and provide in person guided showings. Virtual Tours | FaceTime and Zoom tours for out of area prospects. Listing Video | We produce a listing video for each property for greater exposure on social channels. Pre Leasing | Properties are presented to potential applicants before listing to reduce vacancy. Weekly Review | Active listings are reviewed weekly: inquiries, showings, and feedback, with adjustments as needed. Owner Updates | Owners receive a weekly update of activity, feedback, and recommendations.

Online Payment | Residents pay through the resident portal or mobile app. Consistent Enforcement | Due dates and late fees are enforced consistently on every lease. Delinquency Handling | Delinquency is addressed immediately with documented notice. Eviction Prevention | We proactively work with tenants to avoid eviction through documented communication, education, and referrals to rental assistance programs. Reconciled Distributions | Collected rent is reconciled and distributed with the monthly owner statement.

Monthly Reports | Owner statement, rent roll, income statement, and bank reconciliation every month. Owner Distributions | Distributions are sent via EFT when reports go out; funds typically arrive within 3 business days. Utility Recovery | We manage water and sewer accounts to monitor usage and ensure cost recovery. Security Deposits | Deposits are held in high yield interest earning accounts and withheld or refunded properly at move out. Bill Pay | Property bills and invoices are received, tracked, and paid from a separate owner operating account, with receipts kept for every payment. 1099s & Year End | 1099-MISC documents each year, plus a consolidated year end report for easy tax filing.

Dedicated Dispatch | Dedicated staff receive, respond, dispatch vendors, and communicate regularly with tenants. Preferred Vendor List | We maintain a preferred vendor list for each property; owner preferred vendors are added and dispatched first. Documentation | Every request is documented with photos and the associated invoices and receipts. Efficient Turn Over | Average turnover time is 14 days, often less; owners receive a full inspection report and recommendations for approval. Annual Review | Annual maintenance needs such as vent cleaning, gutter cleaning, and furnace servicing are reviewed every year. Authorization Amount | Owners authorize a predetermined amount so we can respond to maintenance calls efficiently.

Move In Inspection | Created on move in day with the tenant present, signed by the tenant, and available to owners and tenants through the online portals. Move Out Inspection | Documents damages and generates the turnover scope of work; after comparing with the move in report, damage costs are deducted from the security deposit. Rent Ready Inspection | A final check when turnover is complete to make sure the property is move in ready and nothing small was missed. Annual Inspection | Every property is inspected annually and reviewed for maintenance needs. Wellness Checks | Performed when a complaint or notice raises concern.

Online Portals | Owners and tenants get 24/7 portals for documents, up to the minute financial reports, and request tracking. Documentation | Inspection reports at move in, move out, and annually keep every party on the same page. Feedback Surveys | Customer satisfaction surveys go to tenants and owners at regular intervals, and feedback is welcome anytime. Maintenance Follow Up | After a request is reported complete, our staff follows up with the tenant to confirm satisfaction. FAQ Pages | Owner, tenant, and applicant FAQ pages answer common questions quickly.

Proactive Deadlines | Renewals are worked well ahead of every legal notice window, so leases never drift into month to month by accident. Owner Approval First | Owners approve the rent increase and the renewal offer before anything goes to the resident, and a different number is always an option. Market Based Increases | Increase recommendations follow current market conditions and always stay inside each jurisdiction's legal cap. Compliant Notices | Increase and renewal notices are served on each city's required timeline, including in person servicing and certified mailing where required. Renewal Negotiation | The team negotiates terms with the resident and keeps the owner informed through signing. Local Disclosures | Every renewal package includes the local jurisdiction disclosures required for the property.

Notice To Vacate Handling | Owners are notified as soon as a resident gives notice, along with the plan for listing and turnover. Scheduled Move Out | The move out is scheduled with the resident, with lockbox install and access coordinated in advance. Documented Inspection | The move out inspection is completed with photos and video and shared with the owner. Damage Scoping | Damages are scoped against the move in record and priced for repair before any deposit decision is made. Deposit Statement On Time | The deposit statement is prepared, sent, and mailed on the legal timeline, with withholding documented. Collections When Needed | Balances beyond the deposit are reviewed and sent to third party collections when appropriate. Turnover To Re-Lease | Turnover work is coordinated immediately so the property returns to market fast.

Trust Accounting Setup | The property is configured in trust accounting with a dedicated owner ledger. Owner And Resident Portals | Portal access is set up for documents, reports, and requests. Utility Coordination | Utility accounts are transferred and confirmed during onboarding. Compliance Verification | Registrations, disclosures, and local requirements are verified before management begins. One Time, Per Account | Charged once at signup; additional properties added later carry no extra onboarding cost.

Turnover Coordination | Any make ready work is coordinated before the listing goes live. Advertising Everywhere | The listing syndicates to all major rental platforms with professional photos and video. Showings And Screening | A dedicated agent handles inquiries, showings, and full applicant screening. Lease Execution | The lease is drafted, signed, and documented with a move in inspection. Billed At Service | Charged only when the work happens, as a percentage of one month's rent.

Rent Collection | Collection, consistent enforcement, and delinquency handling. Resident Relations | All resident communication, requests, and follow up. Bookkeeping And Reporting | Monthly owner statement, rent roll, income statement, and reconciliation. Maintenance Coordination | Vendor dispatch, approvals within the set limit, invoice review, and follow up, with no markups. Owner Distributions | EFT distributions sent with each monthly report.

Owner Approval First | The increase and the renewal offer are approved by the owner before anything is sent. Compliant Notices | Increase and renewal notices are served on each jurisdiction's required timeline, mailed and documented. Negotiation And Signing | Terms are negotiated with the resident and executed by e-signature. Billed At Service | Charged only when a renewal is completed.

Interior And Exterior | A complete walkthrough of the property, inside and out. Photo Documentation | Findings are documented with photos in a written report. Maintenance Review | Annual needs such as vents, gutters, and furnace servicing are flagged. Owner Report | The report is delivered through the portal with recommendations.

Professional Photographer | A professional photographer shoots the property for the listing. Billed At Actual Cost | The invoice passes through at vendor cost with no markup, typically $200 to $300. Kept On File | Photos are reused for future listings while the property still matches them.

What's Included

{beds} Bed · {baths} Bath · {city}, WA

{address} is {spec} in {city}. Sagareus leasing reviewed {count} active listings within {radius} and recommends listing at {rent} per month.