Owner distributions are paid via EFT to the bank account selected during Owner Onboarding. Reports are delivered on the same day Sagareus issues payments. Funds typically become available in your account within 2–3 business days, depending on your financial institution.

Reporting Schedule

• 1 to 4 Unit Properties: Owner reports and distributions are issued between the 15th and 20th. 

• 5+ Unit Properties: Owner reports and distributions are issued between the 1st and 5th.

The Rental Owner Statement is the most comprehensive monthly report, summarizing all financial activity for the property during the reporting period in one easy-to-read document.

This report includes:

• All income and expenses

• The property’s total cash balance (including security deposits, tenant prepayments, current income, and the property reserve)

• The Available for Payment amount submitted for the owner draw

The Available for Payment amount represents the property’s cash balance minus security deposits, tenant prepayments, and the property reserve.

The Income Statement provides a year-to-date view of income and expenses by month and is the best tool for evaluating overall property performance.

Owners use this report to:

• Compare monthly income and expenses

• Identify trends in operating costs

• Understand monthly profit and loss

The Bank Reconciliation allows owners to cross-reference financial reports with actual transactions in the owner operating account.

This report confirms how reported income and expenses align with bank activity during the reporting period, providing transparency and verification of account balances.

Yes, Owners have access to all of their property documents and financials 24/7/365 via Owner Portal established at Onboarding.

Current clients can log in to Owner Portal Here.

The Property Reserve is a set amount retained in the owner’s operating account and withheld from the monthly owner draw. It functions as the property’s minimum operating balance.

The reserve amount is typically equal to the Authorization Amount specified in your Property Management Agreement. Once the reserve is established during the initial owner draw, it does not reduce future income or monthly distributions, provided the balance remains intact.

The Property Reserve allows Sagareus to continue paying approved expenses—such as utilities, maintenance, and vendor invoices—after an owner draw is issued and before the next rent cycle begins.

The Property Reserve amount is set according to the Authorization Amount outlined in your Property Management Agreement.

The Authorization Amount is the dollar amount Sagareus is authorized to spend on your property without prior owner approval, as outlined in your Property Management Agreement.

This amount allows Sagareus to respond quickly to urgent maintenance issues that impact habitability, safety, or prevent further damage.

Recommended Authorization Amount

The recommended Authorization Amount is at least $2,000.
This level typically covers major emergency repairs—such as a water heater replacement—which would only be completed if absolutely necessary.

Important Notes

• The Authorization Amount is intended for emergency or last-resort repairs only

• Sagareus’ goal is always to control costs and avoid unnecessary expenses

• This authorization ensures issues can be resolved promptly without delays that increase damage, cost, or resident disruption

Minimum Authorization Requirement

The minimum allowable Authorization Amount is $1,000.
Amounts below this threshold significantly slow response times and prevent Sagareus from providing adequate resident relations and effective property management.

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The Rent Roll provides an overview of tenants and their individual ledgers.

Owners can review:

• Current tenant balances (credits or amounts due)

• Security deposits and prepayments

• Recurring charges such as rent and utilities

This report offers a snapshot of tenant payment status and account activity.

Sagareus offers utility pass-through billing, which allows utility charges to be billed directly to the tenant through their ledger rather than requiring utilities to be transferred into the tenant’s name.

Utility bills are initially paid from the owner’s operating account and then fully recovered from the tenant during the next rent cycle. As a result, owners will see the utility expense appear on the operating account before the corresponding reimbursement is collected.

How Utility Billing Works

1. Sagareus receives the utility bill

2. Sagareus pays the bill from the owner’s operating account

3. The exact utility amount is added to the tenant’s ledger for the upcoming rent cycle

4. The tenant pays the full ledger balance with rent

5. The recovered amount is recorded as Utility Recovery

Why Sagareus Uses This Approach

This process is used for four key reasons:

• Ensures 100% recovery of utility costs from the tenant(s)

• Allows management to monitor for unusually high usage, which may indicate leaks or unauthorized occupants

• Confirms utilities are paid on time and remain active, preventing service interruptions

• Reduces administrative errors and delays caused by repeatedly transferring utility accounts between residents

Sagareus accounts on a cash basis, meaning income is recorded when it is received, not when it is earned or billed.

Because management fees are calculated as a percentage of gross income received, the timing of tenant payments can cause month-to-month fluctuations in the management fee.

How This Affects Your Management Fee

For example:

• If a tenant pays January rent on January 1 and February rent on January 30, both payments are recorded in January.

• January income will be higher than usual, resulting in a higher management fee for that month.

• If that same tenant makes no payments in February, February income will be lower, and the management fee will decrease accordingly.

Over time, these fluctuations balance out; Fees reflect when funds are received, not an increase or decrease in total fees charged.

How to Verify Your Management Fee

The most reliable way to cross-reference your management fee is by reviewing your Income Statement.
All income received in one month will be reflected in the following month’s management fee calculation.

Occasionally, management collects administrative fees related to tenant payments. Most commonly, these are credit card processing or surcharge fees incurred when a tenant chooses to pay rent by credit card.

Because tenant payments are deposited directly into the owner’s operating account, these processing fees must be recorded as an expense on that account. As a result, they appear on the bank reconciliation.

These fees are management-related and do not impact the owner’s financial reports or statements, aside from their appearance on the bank reconciliation.

• Different jurisdictions have limit on how much late fee we can charge. Sagareus defaults to the most restrictive rules, which is a $10 Late rent fee. 
• Late fee has minimal impact on motivating tenants to pay rent regularly.
• What actually gets tenant to pay is:
  
  • Focused follow ups to execute a signed payment plan
  • Pay or vacate notice - mailed + served
  • Abandonment & non response notice - mailed and served
  • 3 follow ups - email & call

• If tenant is not able to execute a payment plan, we start eviction within 35 days
• Every follow up communication is documented

The Sewer Capacity Charge (SCC) is a non-usage, one-time infrastructure fee assessed when a property first connects to the regional sewer system. It helps fund system expansions such as treatment plants, interceptors, and related upgrades needed to serve new development.

• Billed by: King County (or your regional wastewater agency)
• Cadence: Typically quarterly
• Duration: Up to ~15 years after initial connection
• Transfers with property: Yes. Obligation remains until paid in full
• Separate from monthly sewer bills: Yes

Who pays the SCC?

Because the SCC is a capital infrastructure charge, not a metered utility, it is an owner responsibility. It is not tied to tenant water/sewer usage and must not be billed or allocated to tenants under any lease structure.

Can Sagareus manage my SCC account?

Agencies like King County do not permit third-party account management, so SCC accounts must remain in the owner’s name. They cannot be transferred to Sagareus or to a tenant.

Sagareus can still process payment on your behalf so it’s captured correctly on your monthly statements and year-end reports.

How to have Sagareus pay your SCC invoice

1. Forward the bill (PDF or clear photo) to accounting@sagareus.com.
2. We’ll code and pay it from your property operating funds, subject to available balance/approved reserves.
3. You’ll see the charge on your owner statement with proper documentation for tax records.

Tip: If your SCC bills arrive by mail, consider opting into e-billing with the agency and auto-forwarding to accounting@sagareus.com to prevent delays.

This information is general guidance based on our experience with King County and similar agencies. Specific terms can vary by jurisdiction.